Immunization Requirements

1. Login to the Deacon Health Portal using your WFU credentials.
   • Note: If you’re unable to login to the portal or load the page, try connecting to WFU VPN.
2. Click on “My Forms”
3. Click on any of the 4 forms in that section.
4. What you need to complete these 4 forms:
   • Your immunization records, including names of vaccines, dates given, healthcare provider signature, clinic’s address, phone number, and facility stamp.
   • Save a copy of your official immunization records as a PDF (you will need to upload it later)
5. Complete the following forms in the Deacon Health Portal:
   • Immunization History: Have pictures on your device of your immunization history.
     • You will fill out the dates for the coordinating immunizations (in dd/mm/yyyy format) and submit your documentation. Immunization records should have a physician, nurse practitioner, or physician’s assistant signature as well as the clinic’s address, phone number, and facility stamp or official government stamp.
     • You will need to upload your immunization record as a PDF so that Deacon Health can verify the healthcare provider’s signature(s)
   • Emergency Contact and Consent: For the Emergency Contact and Consent you will click “Submit”, electronically sign the form then click “Confirm”.
     • If you are under 18, your parent/guardian will need to print, sign, and have you submit the “Parental Authorization for Treatment” form on the Deacon Health Portal.
   • Medical History: The Medical History questions are about your personal medical health history and some family health history. Please be aware of any family history conditions prior to completing the Medical History form.
   • Tuberculosis Screening: If you answer “Yes” to any questions on the TB screening form you will need to have a TB test done within 3 months of arriving on campus. This can be completed prior to coming to campus and lab results may be submitted on the TB screening form.

If your medical condition is not listed on the form⁠ and you or your physician believe that you have another medical condition that would be a contraindication to receiving a particular vaccine⁠ your physician will need to complete the DHHS 3995: Physician’s Request For Medical Exemption form.

This form will need to include thorough medical documentation of the problem and justification of the recommendation that the problem would be a contraindication to receiving the required vaccine.

This form and records will be reviewed for approval by the University’s Infectious Diseases Consultant and/or the State Health Director. You will be notified of the decision through your Deacon Health portal when the information is returned from the NCDHHS. 

There is no form for requesting religious exemptions in North Carolina. To claim a religious exemption, the person requesting the exemption must write a statement of their bona fide religious objection to immunization, including the name and date of birth of the person for whom the exemption is being requested. This statement should be submitted to Wake Forest University in place of an immunization record via the Deacon Health Portal for review.

More information about immunization requirement exemptions for the State of North Carolina can be found on the NCDHHS website.

Wake Forest will assist students who need to receive required vaccines, including the COVID-19 vaccine if approved vaccines are not available in your home country.

If you are unable to access required vaccines in your home country or if you have received a vaccine not authorized by the FDA or WHO, you must notify the Deacon Health of your intent to comply with our vaccine policy:

• Please call Deacon Health at 336.758.5218

• Login to the Deacon Health Portal using your WFU credentials.
• Note: If you’re unable to login to the portal or load the page, try connecting to WFU VPN.
• Click “Document Upload” at the top.
• Choose the correct documentation from the drop-down menu (pictured above for reference).
• Attach a clear photo of your documentation.
  • If you receive an error message indicating your file is too large, export your image as a PDF and try again.
• Vaccine documentation must include your name, the vaccine you received, the date(s) you received it. Follow the same process for your first, second and booster doses, if applicable.
• Exemption request documentation must include required signatures (of the student, guardian if student is under 18, and medical provider for medical exemption requests).
• Hit “Save.“
• You will see an Upload Successful message if your file has been submitted correctly:

The status of your documentation is available in your Deacon Health Portal.

For new students: once you log into the portal with your WFU email address, an IMMUNIZATION COMPLIANCE banner (pictured above) will appear at the top of your screen with your current status.

If you see green checkmarks for all required vaccines in the IMMUNIZATION COMPLIANCE banner, you are in compliance with University policy. No further action is needed.

If you see any red Xs for required vaccines in the IMMUNIZATION COMPLIANCE banner, it either means you are not yet in compliance OR that your documentation was recently submitted and is still processing. You should check your Secure Messages in the Deacon Health Portal to see if any additional information is needed.

Please allow at least three (3) business days from when you submitted your documentation before checking to allow for processing. If you submitted your documentation through the portal upload, you should have seen an “Upload Complete” message if your file went through successfully.

If you tried to upload your documentation more than three business days ago and it is not showing in the portal, you should re-submit your documentation using the instructions above.